How to adjust your inventory


#1

Stock adjustments are intended to correct and adjust inventory levels. Stock adjustments are very useful, for example, to correct the quantity of an item after a stock take or to write off damaged, promotional and returned units. It can also be used to handle user errors when entering new inventory. The Stock adjustment feature in Stock&Buy is designed to make adjustments to individual products, and provide more clarity on why changes were made.

To create a stock adjustment:

  • Go to Stock Control on the main menu tab.
  • Click on Adjust inventory, located towards the top right of the page. This should bring you to the Adjustment page.
  • Select the reason of the inventory adjustment
  • Enter the products and variants to be adjusted, their corresponding costs and quantities. Note that you can enter negative quantities if you would like to subtract stock from your inventory.
  • A comments field is available for your if you need more space to describe the change you are making.

Notes:

  • Creating a stock adjustment will automatically update products and variants quantities in all connected sales channels.
  • Stock adjustments should never be used to add purchased inventory or remove shipped inventory which should be handled in the Purchase order or Sales orders views, respectively.
  • Inventory should always be received into stock against a purchase order and removed from stock for sales by shipping units out (completed sales orders).
  • When items are added or removed from inventory, an accounting journal is automatically posted in order to adjust the asset value of inventory.

Stock on hand value
#2

What is the procedure i must follow if my stock arrives and the stock levels received do not correspond to what is ordered in the purchase order. If i enter the actual stock received - how is that discrepancy dealt with?


#3

Hi Sarah,
In what state is your purchase order? Are you receiving more than what’s in your order or less?

Tahar


#4

My purchase order is approved. My stock arrives tomorrow. I count it and mark stock as received. If i ordered 2 of a piece of jewelry but there is only one packed, i only receive one on PO.
There is then a discrepancy.


#5

As your purchase order is approved then I recommend you void it and change the line items to match the quantities you receive.
If some of quantities are damaged then I recommend you follow what’s described in this post.
I hope this helped.