Stock&Buy is an integrated system composed of various interconnected sub-systems which work together to accurately and efficiently manage your orders and inventory.
The orders management sub-system is tightly connected to the inventory sub-system. Each order flowing through the system has a direct impact on the inventory levels and value.
The Sales order, also known as SO, is an order issued by a business to a customer. A sales order may be for products and/or services. A sales order is an internal document which records the customer’s originating purchase order which is an external document. Sales orders are slightly more complicated than purchase orders for the various steps a sales order goes through along which invoices, payments and shipments have to be recorded.
Just like Quote purchase orders, a draft sales order is a non approved document representing the initial sales order a business wants to issue. Orders in this state have no impact on inventory levels.
Allocated sales orders reduce the available inventory on hand levels. Orders in this state will reserve the amount of inventory necessary for fullfilling the customer needs. It is therefore important to keep orders in this state under control.
A sales order is this state allow you to create an invoice for the corresponding order. You can start recording payments in this state.
This is the final step a sales order can be in. A sale order is meant to be set to this state when the goods are shipped out. It is in this level that the available inventory levels are reduced to reflect the fact that the goods are out of the warehouse. Payments can also be captured at this state.